Communications and Marketing

Data protection policy for the survey on the University Development Plan 4

Data protection policy for the survey on the University Development Plan 4

1. Controller

Responsible for the processing of personal data in the context of this survey is:

Hochschule Bonn-Rhein-Sieg
The President
Grantham-Allee 20
53757 Sankt Augustin

Tel.: +49 2241 865 0
E-Mail: praesidentin@h-brs.de
 

2 Data Protection Commissioner

The university's Data Protection Commissioner can be contacted at:

Dr. Martin Eßer
Grantham-Allee 20
53757 Sankt Augustin
datenschutzbeauftragter@h-brs.de
 

3. Purpose of the survey and data processing

This survey serves to collect suggestions for improvement in teaching and research and to identify social issues that should be addressed at the university. It also looks at ways of using artificial intelligence and optimising processes and the structure of the university.
 

4. Voluntary participation and information

Participation in the survey is voluntary. Should a respondent decide to take part in the survey, information on the respondent's role at the university and the duration of their affiliation are mandatory fields. Answering all other questions is again voluntary. Respondents will not suffer any disadvantages if they do not participate or do not answer all questions.
 

5. Types of data processed

The following data will be processed as part of the survey:

  • Role of the respondent at the university (e.g. students, lecturers, employees, staff members, employees). Students, teaching staff, employees, alumni)
  • Duration of affiliation with the university
  • Voluntary information on suggestions for improvement, social issues and other questions
  • (optional) Name and email address if you wish to be contacted

 

6. Anonymous participation and registration on the website

The survey can be conducted anonymously if the respondent logs out of the website or the university intranet before participating. If participation is logged in, the user name will be transmitted but removed from the data set before evaluation.
 

7. Legal basis for processing

The processing of personal data is based on Art. 6 para. 1 lit. a GDPR (consent of the data subject) and Art. 6 para. 1 lit. e GDPR (performance of a task carried out in the public interest).
 

8. Storage period and deletion of data

The personal data collected as part of the survey will be deleted after 8 weeks at the latest. The user name is removed immediately after data collection and before the data is analysed so that no conclusions can be drawn about individual participants. An exception to this is the voluntarily provided contact data, which may be used to contact the respondent if there are any queries about the answers. In any case, all information will be treated confidentially and used exclusively for the purposes stated.
The survey results will only be stored in aggregated and/or anonymised form.
 

9. Recipients of the data

The survey results will only be evaluated internally at the university for scientific and organisational purposes. They will not be passed on to third parties.

The survey results will only be published in aggregated form, which does not allow any conclusions to be drawn about the participating persons.
 

10. Rights of data subjects

Data subjects have the following rights:

  • Right of access (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to appeal (Art. 21 GDPR)
  • Right to data portability (Art. 20 GDPR, if technically feasible)
  • Right to withdraw consent (Art. 7 para. 3 GDPR, with effect for the future)

However, these rights can only be exercised if individual data records can be assigned to a natural person. In the case of anonymous participation, this assignment is not possible.

In addition, you have the right to lodge a complaint with a data protection supervisory authority. The competent authority is:

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 20 04 44
40102 Düsseldorf

 

11. Contact for data protection enquiries

For questions regarding data protection or the exercise of data subjects' rights, you can contact the university's Data Protection commissioner.

 

For questions regarding data protection or the exercise of data subjects' rights, you can contact the university's Data Protection commissioner