Institute for IT-Service (ITS)
Microsoft 365 Education - licenses for H-BRS students
What is Microsoft 365 Education?
Who can use Microsoft 365 and what can it be used for?
As part of the Microsoft Campus Agreement, students at Hochschule Bonn-Rhein-Sieg University of Applied Sciences (H-BRS) are entitled to use certain licenses and services offered in association with the Student Advantage benefit on their private devices.
How do students register?
Students register through the SoftwareONE Academic Portal. When registering, HBR-S students should enter their e-mail address as follows:
firstname.lastname@example.org / @smail.inf.h-brs.de / @smail.emt.h-brs.de / @smail.wir.h-brs.de / @smail.bcw.h-brs.de / @smail.fb06.h-brs.de
Please consult our instructions (PDF) when registering.
Contact and help with problems?
H-BRS does not have a support service of its own for the SoftwareONE portals or the services which you can access for private use through these portals. The Microsoft 365 subscription offered as part of the Microsoft Campus Agreement is operated by our contractual partner SoftwareONE AG. If you have problems with your subscription, please contact SoftwareONE’s support service directly at
How much does the Microsoft 365 subscription cost?
After registering with the respective SoftwareONE portal, students and staff can have their access to the Microsoft 365 portal activated. This is a free Microsoft 365 subscription that you can use for as long as you are a student at Hochschule Bonn-Rhein-Sieg.
Which services are included in the subscription?
Microsoft 365 A3
Install the Office desktop apps on up to five PCs or Macs
Install Office apps on up to five tablets and five phones
You can manage your installations in the Microsoft 365 portal.
OneDrive for Business
OneDrive is your space in the Cloud in which you can store and share your work files. You have (1 TByte) incl. Microsoft Office at your disposal which you can use for the duration of your studies or employment, although you are by no means obliged to do so. When your Microsoft 365 subscription expires, you will lose access to your data. You should therefore make sure that you back up your data in plenty of time, i.e. before your subscription expires. Your account cannot be subsequently reactivated. You can register using the 365 account information e-mailed to you by SoftwareONE.
All the services provided by Office 365 and particularly OneDrive for Business may only be used privately!
When does my Office 365 subscription expire?
Your Office 365 subscription will only remain valid for the duration of your studies at H-BRS. SoftwareONE will send regular notifications to your university e-mail address asking you to revalidate your account. You can access the Microsot 365 portal for as long as you are able to revalidate your account (i.e. for as long as you have access to your university e-mail address).
When your Microsoft 365 subscription expires, you will lose your Microsoft 365 A3 license and your access to OneDrive for Business and all other Microsoft online applications which you are entitled to use. Your Office 365 account cannot be reactivated.
Please note that you will lose access to all the data you have stored on OneDrive as soon as you are no longer registered by Hochschule Bonn-Rhein-Sieg! You should therefore make sure that you back up your data in plenty of time, i.e. before your free subscription expires. Your access cannot be reactivated! After registering in the SoftwareONE portal, you should therefore check your data regularly in “My Account” to find out how long your account and Microsoft 365 subscription are valid for.
Legal information relating to registration
You can request these licenses and services through the academic portals provided by our contractual partner SoftwareONE AG. When you register, your personal data (including your first name, surname, address and e-mail address) will be sent to SoftwareONE AG in Stans (Switzerland). By registering, you are entering into a personal contract with SoftwareONE AG and consent to this company’s General Terms and Conditions. Hochschule Bonn-Rhein-Sieg University of Applied Sciences disclaims all liability and responsibility if you register with any of the portals.