Privacy Statement Medienportal H-BRS

How are personal data processed?

Personal data refers to information about the factual or personal circumstances of a specific or identifiable natural person. When using the Media Portal, the following data of authorized users are collected and processed as part of order data processing by VIMP GmbH Munich:

• First name, last name
• Gender (optional)
• Username
• User roles
• H-BRS email address
• Date of registration
• Last login/access
• Associated media, comments, and channels
• IP address of the used device

Who is responsible?

The responsible entity for the data processing of this website is Hochschule Bonn-Rhein-Sieg, Grantham-Allee 20, 53757 Sankt Augustin, represented by President Prof. Dr. Marion Halfmann.

The following contact options are available:

Hochschule Bonn-Rhein-Sieg Grantham-Allee 20
53757 Sankt Augustin
Tel.: +49 2241 865 0
Fax: +49 2241 865 609

What are personal data?

Personal data is information that allows the identification of a person. This includes, in particular, first name, last name, username, H-BRS email address. Information not associated with the real identity of the authorized user (e.g. favorite websites or number of users on a page) is not considered personal data.

What data is queried?

If there is a possibility to enter individual personal data (e.g. image, private contact details, social media, gender) within the Media Portal, the disclosure of this data by the authorized user is strictly voluntary. The use of all offered services is permitted - as far as technically possible and reasonable - without providing such data or by providing anonymized data or a pseudonym.

Reporting of media

Upon receiving reports, especially from authorized users, about unlawful content or on the instruction of the university management, corresponding media will be immediately blocked until the situation is clarified. The owner of the media is informed in writing about the received report, and the content of the report is forwarded to the owner. The personal data of the reporting person is not disclosed in this process.

Are external links referenced?

H-BRS assumes no liability for references to external links. The operators of the respective websites are solely responsible for their content and compliance with data protection regulations.

Are social networks referenced?

No.

Use of cookies?

Session cookies are used within the Media Portal. Cookies are small amounts of data stored by the operator of a website on the user's computer. For the execution of some functions of the Media Portal, data is stored in cookies (e.g. in navigation or in the "protected members' area"). Temporary cookies are automatically deleted when the browser is closed. They only contain an identification number (session ID), allowing the server to associate the successive requests of the browser with the same user. Temporary cookies are used by many servers and pose no security risk.

The data is not permanently stored. The use of temporary cookies has the advantage that personal data does not need to be repeatedly entered when filling out various forms.

Most browsers are set to automatically accept cookies. However, the user can disable the storage of cookies or set the browser to notify when cookies are sent.

If the user has disabled cookies, a so-called session ID is used for the identification of a person during a continuous access. No data is stored on the user's computer. The session ID is deleted after the end of the user's access.

Does H-BRS share data with third parties?

Data is only disclosed to authorized authorities such as the police, public prosecutor's office, or courts for the purpose of law enforcement, provided a court order is present. All H-BRS employees are obligated to confidentiality and compliance with data protection regulations.

Copyright claims on images and content

The content of the website is subject to German copyright law. Any use, reproduction, and utilization for other purposes require the consent of the authors and creators of this website.

Updating the privacy statement

Due to current circumstances, such as an amendment to the TMG (Telemedia Act), H-BRS will update this privacy statement if necessary.

Have questions about data protection?

Contact the data protection officer of H-BRS: datenschutzbeauftragte@h-brs.de

Note on data subject rights

According to Art. 15 of the EU General Data Protection Regulation (EU-GDPR), there is a right to free information about whether personal data about oneself is processed and, if so, what personal data is involved. In general, a copy of the data can be requested unless a legal exception applies. If the data is incomplete or incorrect, there is a right to correction under Art. 16 EU-GDPR.

Other data subject rights include:

• Art. 17 EU-GDPR: Deletion of one's own personal data if a deletion ground specified there exists.
• Art. 18 EU-GDPR: Restriction of the processing of personal data if a ground specified there exists.
• Art. 20 EU-GDPR: Transfer of one's own personal data to a provider if the processing is based on consent or a contract.
• Art. 21 EU-GDPR: For reasons of a special personal situation, the right to object to otherwise lawful processing of personal data.
• Art. 22 EU-GDPR: Grants special data subject rights for automated decisions on an individual basis, including profiling.

Right to lodge a complaint

There is a right to lodge a complaint with the supervisory authority responsible for Hochschule Bonn-Rhein-Sieg:

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen Kavalleriestr. 2-4 40213 Düsseldorf